Privacy Policy


Thank you for reviewing SMAC Softwares GmbH’s (collectively, “SMAC Meeting Room”) privacy policy for SMAC Meeting Room’s website(s) located at, SMAC Meeting Room’s software and hardware products, mobile applications and services (collectively all of the preceding are the “Services”). This Privacy Policy details certain policies implemented throughout SMAC Meeting Room’s collection and personally identifiable information about our Services users. Our Privacy Policy explains how we and some of the companies we work with collect, use, share and protect the information about our mobile services, web site and any software provided on or connected with SMAC Meeting Room services.




Your personal data (e.g. name, e-mail address, company name, designation, mobile no) are processed by us only in accordance with the provisions of German data privacy laws. The following provisions describe the type, scope and purpose of collecting, processing and utilizing personal data. This data privacy policy applies only to our SMAC Meeting Room website located at and any SMAC Meeting Room mobile applications (“Site”) or SMAC Meeting Room services (“Services”). If links on our pages route you to other pages, please inquire there about how your data are handled in such cases.


Permissions we request


Below is a list of permissions we request within the App and why we need them:


Access Internet
To connect to our API and to upload / download files.


Access Phone & Network State
This allows us to determine if you are on a cellular network of wifi, to prevent unwanted data usage.


Wake Lock
To prevent device from sleeping while important actions are taking place.


Foreground Service & Vibrate
This allows us to alert you when you receive notifications i.e when a user shares a file with you.


Device Administrator’s permission
SMAC Meeting Room is designed to run in full kiosk mode and requires this permission.


Information Collection and Use


For a better experience, while using our Service, we may require you to provide us with certain personally identifiable information, including but not limited to access media from camera and SD card, mobile address book on a regular basis, address and company name. The information that we request will be retained by us and used as described in this privacy policy.


Personal data that you choose to provide us to obtain additional Services or specific online Services – If you request to participate in an optional feature, or request enhanced Services or other elective functionality, we may collect additional information from you.


The app does use third party services that may collect information used to identify you.
Link to privacy policy of third party service providers used by the app



Inventory Data


(1) Your personal data, insofar as these are necessary for this contractual relationship (inventory data) in terms of its establishment, organization of content and modifications, are used exclusively for fulfilling the contract.


(2) Without your explicit consent or a legal basis, your personal data are not passed on to third parties outside the scope of fulfilling this contract. After completion of the contract, your data are blocked against further use. After expiry of deadlines as per tax-related and commercial regulations, these data are deleted unless you have expressly consented to their further use. By entering your email address, you agree to receive promotional emails & offers by SMAC Meeting Room.


Analytics Information


We use third-party analytics tools to help us measure traffic and usage trends for the Service. These tools collect information sent by your device or our Service, including the web pages you visit, add-ons, and other information that assists us in improving the Service. We collect and use this analytics information with analytics information from other Users so that it cannot reasonably be used to identify any particular individual User.


Information About Cookies


(1) To optimize our web presence, we use cookies. These are small text files stored in your computer’s main memory. These cookies are deleted after you close the browser. Other cookies remain on your computer (long-term cookies) and permit its recognition on your next visit. This allows us to improve your access to our site.


(2) You can prevent storage of cookies by choosing a “disable cookies” option in your browser settings. But this can limit the functionality of our Internet offers as a result.


Log File Information


Log file information is automatically reported by your browser each time you make a request to access (i.e., visit) a web page or app. It can also be provided when the content of the webpage or app is downloaded to your browser or device.


When you use our Service, our servers automatically record certain log file information, including your web request, Internet Protocol (“IP”) address, browser type, referring / exit pages and URLs, number of clicks and how you interact with links on the Service, domain names, landing pages, pages viewed, and other such information. We may also collect similar information from emails sent to our Users which then help us track which emails are opened and which links are clicked by recipients. The information allows for more accurate reporting and improvement of the Service.


Device Identifiers


When you use a mobile device like a tablet or phone to access our Service, we may access, collect, monitor, store on your device, and/or remotely store one or more “device identifiers.” Device identifiers are small data files or similar data structures stored on or associated with your mobile device, which uniquely identify your mobile device. A device identifier may be data stored in connection with the device hardware, data stored in connection with the device’s operating system or other software, or data sent to the device by SMAC Cloud.


A device identifier may deliver information to us or to a third party partner about how you browse and use the Service and may help us or others provide reports or personalized content and ads. Some features of the Service may not function properly if use or availability of device identifiers is impaired or disabled.




Metadata is usually technical data that is associated with User Content. For example, Metadata can describe how, when and by whom a piece of User Content was collected and how that content is formatted.


Users can add or may have Metadata added to their User Content including a hashtag (e.g., to mark keywords when you post a photo), geotag (e.g., to mark your location to a photo), comments or other data. This makes your User Content more searchable by others and more interactive. If you geotag your photo or tag your photo using other’s APIs then, your latitude and longitude will be stored with the photo and searchable (e.g., through a location or map feature) if your photo is made public by you in accordance with your privacy settings.


Changes to Our Privacy Policy


SMAC Meeting Room may modify or update this Privacy Policy from time to time, so please review it periodically. We may provide you additional forms of notice of modifications or updates as appropriate under the circumstances. Your continued use of SMAC Meeting Room or the Service after any modification to this Privacy Policy will constitute your acceptance of such modification.




According to the Federal Data Protection Act, you have a right to free-of-charge information about your stored data and possibly entitlement to correction, blocking or deletion of such data. Inquiries can be directed to the following e-mail addresses: (


Revised: 15 September 2020